Park Use Permit
TO ALL PARK USE PERMIT APPLICANTS
The Community Services Department manages all RDCK parks and trails activities, many of which require a park use permit. The goal of the park use permit is to control and manage special activities within regional parks to minimize the impact on the natural environment, park users, park operations and facilities.
A park use permit is required for the following:
Commercial service or activity.
Non-profit society, organization, activity or event.
Local recreation commission activity or event.
Youth oriented groups, including but not restricted to, school groups, Cubs, Scouts, Guides and other groups which cater to young people under the age of 18 and are under the supervision of a chaperone.
Notwithstanding the above, any Special Use where attendance is expected to exceed 100 persons. For example, weddings and family gatherings.
All activities and events taking place within RDCK parks and trails are subject to park rules, regulations and bylaws. Some prohibited activities may apply – see Park Regulation Bylaw No. 2173, 2011, Schedule A, RDCK Regional Parks Use/Activity Matrix
PLEASE NOTE: A PARK USE PERMIT DOES NOT GRANT EXCLUSIVE USE OF A REGIONAL PARK.
Alcohol is not allowed in any of our parks unless a Liquor License has been issued by the Liquor Control and Licensing Branch (LCLB) of the provincial government. However, the LCLB will not issue new liquor licences or amend existing licences for liquor-primary establishments without the support of the local government. Please fill out an Application Request for Special Occasion Liquor License for such permits and submit to email@example.com.
All liquor license events are subject to acquiring a Serving It Right or Special Event Server certificate. Please CLICK HERE for detailed information.
*Site Clean Up Costs, if applicable, are due 30 days from the last date on the park use permit. If clean-up payment is not received, the damage deposit will not be refunded.
To apply for a Park Use Permit, the following is required:
- Completion of a Park Use Permit application form.
- Submission of a proof of a comprehensive general liability insurance policy, if required. This can be obtained by your local insurance company.
A park use permit will be issued when:
- The above documentation has been received in its entirety. Please send to firstname.lastname@example.org
- Submission of a proof of a comprehensive general liability insurance policy, if required.
- The permit application has been approved by the RDCK Regional Parks Operations Supervisor.
- The non-refundable permit fee has been received. (If applicable. See fee schedule).
- The refundable damage deposit has been received (See fee schedule).
Please complete the Park Use Permit Application form and submit with the required documentation to the RDCK Community Services Department and allow a minimum of four weeks for permit processing. If you have any questions, contact the Administrative Coordinator at 250-352-8195.
PARK USE PERMIT EVENT AND ACTIVITY GUIDELINES
A special event requiring a Park Use Permit must be conducted in a manner and location such that it will minimize the impact on the natural environment, park users, park operations and facilities.
A special event should incorporate provisions for members of the public to benefit as spectators and/or participants whenever feasible or possible.
A special event should provide a benefit to the public equal to or greater than that which could normally have been expected were the parkland or facilities not restricted for the event. Staff will give preference to general public use of parkland and will ensure that special events will not impact public use of parkland.
A special event would normally be one day or less in order to minimize impact on regular park uses.
Applications are accepted on a first come, first serve basis after annual events are considered.
All fees must be paid prior to a special event permit being issued. Payment and proof of insurance are to be provided before a permit will be issued.
Event organizers whose events require a special event permit must not advertise the event or make financial commitments before receiving written approval from the RDCK Community Services Department. Those who do, may have their permit application declined.
Permit Holder Responsibilities
- The permit holder is responsible for inspecting the special event or activity area prior to use to confirm it is suitable for their purpose. The permit holder agrees to accept the special event or activity area as is, and the permit holder will use the area at their own risk.
- The permit holder shall have total responsibility for the course layout and shall take all necessary steps to ensure that the event is properly supervised to prevent injury or participate, spectators and park users.
- No signs or course marker or any other materials shall be nailed or tacked to trees or other vegetation or structures.
- The permit holder is responsible for ensuring the special event or activity is conducted in a safe, orderly manner, is restricted to the park area identified in the permit and does not interfere with other park users.
- Permit holder is responsible for providing at/her own expense, temporary markers and/or personnel (such as sings, barricades, cones and course marshals) for traffic control, which must be in place for the duration of the special event.
- The permit holder shall provide adequate personnel who shall be stationed around the area to safeguard participants, spectators and park users.
- The permit holder prior to the posted closing time of the park must remove all evidence of the special event – signs, markers, temporary structures. Should the Community Services Department be required to remove such materials, the permit holder shall be charged at the hourly charge-out rate, plus 10% administration charge.
Sponsorship – Signs
Each event sponsor may indicate their presence and support for the event with one reasonably sized banner (ie 8 feet x 3 feet)
All temporary structures (tents, staging and facilities) require the approval of the RDCK Community Services Department.
Any damage caused to or required replacement of RDCK Park structures, landscaping or facilities shall be at the permit holder’s expense. A detailed billing will be provided by the RDCK.
Vehicles, including marked vehicles, unless a functional part of the event (i.e., first aid), may not be parked on turf, paths, trails or service roads.
Event Related Sales
Event souvenirs, i.e. t-shirts and other event-related and marked items, may be sold (i.e. items which include the event name), subject to an advance listing and approval of all such items by the RDCK Community Services Department. Event Sponsor products are not to be sold on the park site. Promotional sales will not be permitted. Single samples of sponsor product may be displayed. Event Sponsor products may be sampled or given away, with the exception of alcohol and cigarette products.
At the request of the RDCK Community Services Department, a permit holder may be required to provide additional temporary restroom facilities at special event sites (one per every 100 participants) in locations where there are no or adequate facilities provided.
The content on this page was last updated June 17 2019 at 3:46 PM